• Job Description
• Application (Word doc)
• Supplemental Questions (Word doc)
• Benefits

SUMMARY

Tualatin Valley Fire & Rescue is seeking qualified candidates to fill this critical human resources position in the organization which was vacated due to a promotion. TVF&R is Oregon’s largest special fire district and one of the nation’s most progressive fire service organizations. The District prides itself on providing exceptional services to its citizens through applying business-sector concepts to this public sector environment and creating a work environment that values innovation, professionalism and the health and safety of its workforce. The individual in this position will play a key role in continuing to build a base of employees devoted to working in long-term careers in an environment which expects and supports excellence at all levels.

The individual filling this position will work at the District’s new Command and Business Administration Center, 11945 SW 70th Avenue, Tigard, OR 97223, opening in October.

ESSENTIAL FUNCTIONS

1. Manages the internal and external hiring and selection process for all District career and volunteer positions. Develops recruitment, examination and selection plans in conjunction with hiring department’s designee, utilizing best practices in the fields of recruitment, assessment and selection. Conducts job analyses; writes classified ads and interview questions; develops and runs assessment centers; arranges and organizes testing sites, materials, schedules, and personnel; prepares testing materials, conducts interviews, presents job offers, and performs other duties related to recruitment, examination and selection as required. Oversees third party vendors contracted to provide application and examination support. Ensures all new hire paperwork and forms are completed and submitted in a timely manner for HR and Finance processing. Coordinates with external vendors to fill temporary staffing requests.
2. Works with other HR staff and District personnel to manage new employee orientations in such a manner so as to educate and inform new employees regarding a variety of topics including District policies and procedures, benefits available to the employee and their dependents, technology applications, and any other questions relevant to the employment process. Assures orientation materials are kept current with policy and benefits information.
3. Manages relationships with Civil Service Commissioners, the Chief Examiner, and the Union’s liaison to the Commission to ensure effective, fair staffing outcomes. Coordinates Civil Service meetings and issues to ensure that all matters relating to the District’s Civil Service System are provided for. Assists the Chief Examiner and the Commission as requested to conduct administrative matters relating to Civil Service. Specific duties may include coordinating hearings and meetings, preparing and distributing materials and documents, attending meetings, distributing minutes of meetings and actions taken by the Commission, maintaining Civil Service files and lists, and coordinating and initiating hiring procedures including job announcements, testing, and interviewing. Arranges for minutes to be taken.
4. Works with the HR Manager to develop, monitor and revise as necessary the multi-year strategic plan for diversity outreach for the District including establishing appropriate benchmarks to evaluate progress. Takes a primary role in executing diversity and outreach strategies as outlined in the diversity plan. Develops and coordinates activities relating to diversity outreach for union and non-union positions. Creates an internal network of employees who support diversity outreach efforts and willing to attend outreach functions. Chairs District’s Outreach Committee.
5. Coordinates filling temporary staffing assignments, working with managers requesting temporary staff as well as the appropriate staffing agencies. Ensures purchase order is approved prior to filling assignment.
6. Coordinates light duty assignments, working with departments reqesting light duty support as well as individuals placed on light duty due to an on-the-job injury. Ensures responsibilities are appropriate to the individual in terms of skill type and level as well as limitations imposed by the physician involved. Ensures timekeeping requirements are met.
7. Maintains metrics associated with the staffing function to facilitate analysis of trends and achievement of staffing goals. Assists the HR Manager in developing appropriate metrics related to the staffing function.
8. Coordinates employee separation process, including notifying key internal personnel of separations, facilitating return of District property, and conducing exit interviews with separating employees.

REQUIREMENTS

• Bachelor’s degree or associate degree and Certificate in Human Resources Management or equivalent required; a minimum of four (4) years experience in a human resources department with experience in hiring and selection (preferably in a Civil Service environment). General knowledge of federal and state laws pertaining to personnel management including, Title VII, ADA, Diversity plans, ADEA, and FLSA required. An equivalent combination of education and experience will be considered.
• Demonstrated ability to develop effective analyses of complex issues and processes, including job analyses.
• Strong customer service and customer relations skills required.
• Ability to organize and prioritize multiple projects and perform within expected standards of quality, quantity and timeliness on those projects as determined by the supervisor.
• Ability to effectively communicate to a variety of people in both individual and group settings, both inside and outside the organization.
• Solid knowledge of and ability to operate a personal computer and standard office software applications in addition to any specialized software necessary for the performance of job duties.
• Ability to work independently.
• Ability to establish and maintain courteous working relationships with others both inside and outside the Fire District.

IDEAL CANDIDATE PROFILE

This vacancy was prompted by the promotion of the current incumbent to the position of HR Manager, a new position which supervises the Senior Employment Coordinator. The Senior Employment Coordinator position is a critical one in the organization due to the very high value placed on attracting and retaining highly qualified individuals into all positions within the organization. In addition to the requirements noted above, the ideal candidate is one who thrives in an environment in which excellence is expected and supported; and who comes with a rather unusual blend of creative, strategic, “big picture” thinking on the one hand, and very high organizational skills and attention to detail on the other hand. The ideal candidate has experience in a civil service environment and a solid understanding of the principles of civil service systems. He/she also has exceptional interpersonal communication skills and proven ability to manage multiple projects simultaneously, each with its own timeline, internal partners, set of tasks, and deliverables.

APPLICATION PROCESS

A completed District application and supplemental questions must be received by the Administration front desk by 4:30 PM on the closing date listed below*.  Click HERE for the application and HERE for the required supplemental questions.

OPEN DATE: Friday, July 16, 2010

CLOSING DATE: Friday, August 13, 2010*

*Consideration of candidates will begin immediately and position may close without notice as soon as a sufficient number of qualified candidates apply.

ANTICIPATED TIMELINE FOR SELECTION:

VETERANS’ PREFERENCE

If you believe you may qualify for veterans’ preference, please complete the Veterans’ Preference Form for Unscored Positions, available upon request to jobs@tvfr.com.

All employees hired after March 16, 2004, will be tobacco free inside/outside District property, District apparatus, or inside/outside training facilities throughout their length of service to the District.

TVF&R is an equal opportunity employer.